Archives for the month of: April, 2015

Email

An informative subject line

Use ultra-specific verbiage within the email’s subject line to spark interest and encourage the recipient to prioritize the email.

  • This will help confirm that the message is not spam or junk mail.

A personal salutation

Depending on the nature of the business relationship, address the recipient by their first name and/or their last name with an honorific.

  • An honorific may always be included, but is most appropriate in situations of initial contact (Dr., Mr., Mrs., or Ms.).

A sensible structure

Format your email in successive paragraphs to achieve an organized, professional structure and smooth the flow of information.

  • First paragraph:
    • If you are replying to an email from the recipient, thank them for their email
    • Introduce yourself if necessary
    • Provide a brief overview of the purpose of the email
  • Main body:
    • Give thorough yet concise instruction or information
    • Be aware of the recipient’s level of understanding and tailor the content accordingly

The appropriate tone

  • Keep the phrase “It’s not what you say, but how you say it” in mind when composing emails to customers.
    • If delivering not-so-great news, consider first explaining what unfortunately cannot be done, but what can be done instead.
    • Offering an alternative in place of a “No” will better reflect your organization’s high regard for customer satisfaction.

A professional closing

  • Choose a closing depending on the type of business relationship held with the recipient.
    • Some examples are “Sincerely”, “Regards”, or simply, “Thank you” if you have requested something in the email that warrants a response.
  • Follow your closing line with your first and last name, your title, and any appropriate contact information.

Things to avoid:

  •  ALL CAPS
  • Inconsistent font style or text color
  • Excessive exclamation points
  • Negative or inappropriate language
  • Internal jargon
  • Anything you would not want to become public

What other email etiquette tips can you share?

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HON offers a variety of accessories that can enhance a workstation and promote wellness in the workplace.  Two of our favorites are monitor arms and keyboard trays.

MONITOR ARMS

Choose a single or dual monitor arm that can either clamp to the work surface or mount through the grommets for easy installation and reconfiguration.  Here are three benefits of using monitor arms:

  1. Space Saving: The arms fold completely back to the post to provide maximum desktop space, and cord management clips help create a less cluttered work surface.
  2. Enhanced Collaboration: The arms allow monitors to swivel 360° and even change from landscape-to-portrait, making it easier to collaborate with a coworker or customer.
  3. Functionality: The gas spring and counterbalance technology in the arms allow the monitors to easily move back and forth or up and down so users can adjust their monitors to the proper height and depth to minimize neck and eye strain.

Monitor Arms

KEYBOARD TRAYS

Choose from three keyboard tray options that accommodate mouse use for both left- and right-handed users.  Here are three benefits of using keyboard trays:

  1. Space Saving: Use a tray to hold your keyboard and instantly enlarge your workspace.  When not in use, the entire tray retracts under the worksurface to create a clean, uncluttered work area.
  2. Enhanced Comfort: All three keyboard trays come with a wrist rest made of foam-gel to maximize comfort.
  3. Promoted Wellness: HON offers a sit-to-stand keyboard tray that gives users the ability to adjust their posture throughout the day.  Pair this tray with our monitor arms for a total ergonomic solution at a much lower price point than an entire sit-to-stand workstation.

Keyboard Trays

Workplace accessories, such as monitor arms and keyboard trays, allow workers to customize their workstations to improve ergonomics and increase comfort, productivity, and overall workplace satisfaction.

HON wants to know: which accessory is your favorite?

Leveraging fabrics and finishes across product platforms not only makes specifying easier, but also adds to versatility. Just as you shouldn’t have to limit yourself on color options, don’t limit yourself to the same standard desk configuration – get creative! Below are 5 less common, yet practical applications for HON product in the workplace.

Voi® Credenzas as ancillary seating and media storage

Voi

Try placing Voi credenzas in a meeting area to serve as ancillary seating and additional storage space. The layered height allows people to casually join the conversation, while the cabinets hide any office and media supplies.

Purpose® as “huddle room” seating

Purpose

“Huddle Rooms” are smaller conference areas designed for teamwork and productivity. Purpose’s light scale design and intuitive adjustments provide comfort without overpowering these smaller rooms.

Flock® as café “booth” seating

Flock

Frequently used in welcoming and reception areas, it’s easy to forget how versatile Flock is. Integrate the modular armless chair into a café area to create booth-style seating as pictured above, or just a softer area to encourage conversation and  collaboration. It might be a good idea to upholster in a durable fabric like Momentum’s Silica (now standard HON Grade VIII).

Endorse task stool with Flock personal table

Endorse

Provide extra seating in a training room with the Endorse task stool and Flock personal table. This is a great area for presenters to sit before taking the front of the room, or an area for late-comers to sneak into without disrupting the entire training/meeting.

Flock ottomans as ancillary seating in a conference room

Flock

Anytime a conference room has more people than chairs, count on the meeting starting late because everyone is plucking a chair from the nearest area to drag in. Add Flock ottomans to the corner or along the wall to provide additional seating and interest to an otherwise “dead space”.

What are some other unique or nontraditional ways you use HON products?

Ergonomics is a word many of us have heard before; especially, if we are in the office furniture industry. When the topic comes up we usually stand or sit up a bit straighter. But what exactly is ergonomics? And how can you control your personal workspace ergonomics?

According to the Merriam-Webster dictionary, ergonomics is “an applied science concerned with designing and arranging things people use so that people and things interact most efficiently and safely.” One of the things people use on a daily basis is a chair.

You can begin to control your personal workspace ergonomics by appropriately adjusting your chair. There are four basic adjustments on a task chair that can significantly improve your overall ergonomics:  seat height, seat depth, arm rest position, and back/lumbar support.

Seat heightSeat Height

Your seat height should be adjusted so that your knees are close to a 90 degree angle and your feet are resting flat on the floor or a footrest. Having your chair too high or low can create pressure points throughout the day that effects circulation.

Seat Depth

Seat Depth

seat depth should be adjusted so your back comes in contact with the back of the chair. You should also still have enough space between the back of your legs and the front of your seat to place a couple fingers. Again this will eliminate a pressure point while sitting.

Arm Rest Position

Arm Rest Position

Arm rests should be used to support your arms in a relaxed position to elevate tension and pressure on your neck and back. Your shoulders should be square and not up by your ears. Your elbows should be closer to your body and not out like “chicken wings.”

Back Lumbar Support

Back and Lumbar Support

Back supports are intended to support the back while sitting and still allowing for some recline movement. You should sit back in your chair and position the lumbar support to support your lower back. Having proper spine alignment helps relieve back and neck strain.

These examples of adjustable chair features are just a few of many factors that contribute to a more ergonomically safe workplace. Visit hon.com today to learn more about HON’s practical seating solutions that can be customized to fit the needs of almost any user.

Endorse

The complex needs of today’s workplace call for a variety of seating solutions that satisfy ergonomic expectations, adapt to market trends, and expand into non-traditional areas. While growing office needs can be complex, the solutions certainly don’t have to be! Whether needs exist for an entire building, conference room or a private office, look no further than the Endorse Collection from HON. Let’s take a look at how this multi-functional line of seating supports various aspects of the modern workplace.

Behind the Desk

Here we see Endorse in the most traditional of office applications. A few details that make it a particularly great task chair include:

Endorse

  • Adjustable lumbar support – Making a chair that adequately fits over 90% of all users requires a great amount of flexibility and user-friendly adjustment. The ability to manually adjust the lumbar support mechanism provides consistent and healthy back support for all users.
  • Headrest option – An attachable headrest on the mesh back Endorse task chairs provides exceptional head and neck support throughout the day. Ergonomists everywhere love Endorse for this feature.
  • Have a sit-to-stand desk? No problem. With more and more users requesting standing height worksurfaces, Endorse provides task stools with a synchro-tilt function that enables users to enjoy a more natural recline motion.

Endorse

In the Conference Room

Endorse chairs are a fabulous fit for conference rooms of all shapes and sizes. Whether you need seating solutions in a boardroom for executive meetings or in a community hub of activity, Endorse offers exceptional comfort and impressive style. Let’s dive in to see what makes it all come together:

Endorse

  • Dress it up – One of the best visual features of the Endorse Collection is the ability to dress up or dress down based on needs and price points. As we see above, the addition of polished aluminum accents on the arms and the base are sure to impress.
  • Uniformity – Having a consistent look throughout the workplace is exceedingly important for companies.  Endorse provides the ability to incorporate different types of seating across many applications to achieve a recognizable look throughout.
  • The executive chair – Continuing with the full line offering, the executive high-back chair from Endorse provides a sophisticated look that is ideal for conference rooms. Paired with all of the integrated features, users will feel the support of this high-back chair immediately as it contributes to lasting comfort.

Endorse

Out in the Lobby

Completing the conversation of a conformed solution will end where all things begin – the office welcome area. Making a positive, lasting first impression is important for any organization, so the correct furniture selection and placement is essential. The breadth of line with Endorse expands from functional task seating into welcoming and collaborative soft-seating solutions. So, what’s included in all of this?

Endorse

  • Lounge chairs for all – Within this selection of Endorse seating, we have single, two-seat, and three-seat lounge chairs available. Having a selection such as this will be able to fit into a multitude of applications and organizations. The sleek design fits very well into any environment, and will provide a consistent look throughout.
  • Occasional tables – Any welcoming or collaborative area that incorporates soft seating is not complete without complimentary tables. Endorse includes a table offering that seamlessly fits into the solution with a matching leg style, and a variety of laminate selections.

Endorse 7

What is your favorite application for Endorse?

If you are anything like me when you travel, whether it is for business or pleasure, you like to enjoy the delicious local foods. This also means, like me, the instant your plane lands on your home turf you feel the overwhelming feeling of guilt from over-indulging while traveling. As a sales person, my job requires me to travel A LOT to some beautiful parts of America, where every corner I turn there seems to be some butter-soaked, chocolate-covered, loaded-with-guilt, “must try” cuisine. I constantly find myself struggling with how to enjoy the local delicacy without having to let my pants out an inch or two every time I get home. I rely on these 4 tips each time I travel to maintain the “these pants fit just right” feeling while avoiding the “I have my tailor on speed dial to let these pants out” moment.

Goal one: Follow the 1 to 3 rule

The 1 to 3 rule means that for every 3 healthy meals I eat while traveling I will allow myself 1 “cheat” meal. This rule allows me about one meal of indulgence every other day. This gives me just the right amount of taste for the local cuisine without going overboard.

Goal Two: Take an extra STEP

According to thewalkingsite.com, a healthy person should get a minimum of 10,000 steps in a day, equivalent to walking 5 miles. Often times while traveling you find yourself sitting on a plane, sitting in an airport, sitting in public transit or worse….sitting in local traffic! This makes it difficult to walk 10,000 steps in one day, but if you make a conscious effort to achieve the 10,000 you will find unique opportunities to take an EXTRA STEP here and there. During a layover, instead of choosing a coffee shop right next to your gate, choose one that is in a separate concourse. This allows you to get in some extra steps while walking back to your gate for your flight.

Goal three: Be “Runtastic”

You could also call this Goal two part A, but for the sake of simplicity I call it goal three. The fact is that you may challenge yourself to take the extra steps but it is difficult to know if you are reaching the goal of 10,000, especially if you do not have a Jawbone™ or Fitbit® to help keep track for you. But of course…there is an app for that! I found that downloading the Runtastic app to my smartphone allows me to track my steps, understand what parts of the day I am most active and even know my average pace. For an extra health boost, push yourself to increase your walking speed by 1% each week.

Goal four: Food Trip every meal

The Food Tripping app allows you to search for healthy restaurants and markets ANYWHERE. It is a super easy app to use. It simply picks up your location and pings restaurants and markets around you that have plenty of healthy options. You can click on the ping and it will tell you the distance to the healthy location and directions to get there. I use it every time I am trying to stay true to my 1 to 3 rule.

As my business and personal life takes me to all different parts of the world, these 4 tips will help keep me healthy while I’m on the go. What other tricks do you use to stay healthy on the go?

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